Data protection

Privacy policy

1. THE CONTROLLER AND THE DATA PROTECTION OFFICER
Name and address of the person responsible
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is
Ethnos360 e.V.
Scheideweg 44
42499 Hückeswagen
Phone: 0049 (0) 2192 93670
Mail: info@ethnos360.de

The data protection officer of the controller is
Andreas Steuer
Network-M e.V.
Druseltalstr. 125, 34131 Kassel
Email: datenschutzbeauftragter@ethnos360.de

2. DEFINITIONS
The data protection declaration is based on the terms used by the European legislator for the adoption of the EU General Data Protection Regulation (hereinafter referred to as "GDPR"). The privacy policy should be easy to read and understand. To ensure this, the most important terms are explained below:

Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
Consent is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

3. PROVISION OF THE WEBSITE AND CREATION OF LOG FILES
When using the website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we automatically collect the following data and information from the computer system of the accessing computer each time the website is accessed:

The IP address of the user
Information about the browser type and version used
The user's operating system
The user's internet service provider
Date and time of access
Websites from which the user's system accesses the website
Websites that reach the website from the user's system
Content of the views (specific pages)
Amount of data transferred in each case
Search engines used
Names of downloaded files

The data is stored in the log files of our server. This data is not stored together with other personal data of the user.
When using this general data, we do not draw any conclusions about the data subject. The data is only evaluated statistically.
The legal basis for the temporary storage of log files is Art. 6 (1) (f) GDPR.
The temporary storage of data by the system is necessary in order

to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
to optimize the content of our website and the advertising for it
to ensure the functionality of our information technology systems and the technology of our website
to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.
The temporary storage of banner data by the system is necessary in order to comply with data protection regulations.

These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected - in this case at the end of the usage process.
If the data is stored in log files, this is the case after 7 days at the latest. Storage beyond this period is possible. In this case, the IP addresses are deleted or anonymized so that it is no longer possible to identify the accessing client.
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website, which is why there is no possibility of objection.

4. USE OF COOKIES
This website does not use cookies.

5. CONTACT FORM AND E-MAILS
There is a contact form on our website which can be used to contact us electronically. If you use this option, the data entered in the input mask will be transmitted to us and stored. These data are

E-mail address
Message
Name
Phone number

The following data is also stored at the time the message is sent:

IP address of the user
Date and time of registration

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.
You are welcome to contact us by e-mail. In this case, the personal data transmitted with the e-mail will be stored. If this involves information on communication channels (telephone number), you also agree that we may also contact you via this communication channel in order to answer your request. No data will be passed on to third parties in this context. The data will be used exclusively for processing the conversation.
The legal basis for the processing of the data is Art. 6 para. 1 sentence 1 lit. a) GDPR if the user has given consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 sentence 1 lit. f) GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b) GDPR.
The processing of the personal data from the input mask serves us solely to process the contact. We will, of course, use the data from your e-mail inquiries exclusively for the purpose for which you provide it to us when contacting us. The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems. This is also our legitimate interest.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest. If the e-mail contact is aimed at the execution of a contract, the data will be deleted after expiry of the statutory (commercial or tax law) storage periods required for this purpose.
You have the option to withdraw your consent to the processing of the email and its content at any time. In such a case, the conversation cannot be continued. To do so, please contact the controller in accordance with Section 1. However, this revocation option only exists if the e-mail contact does not serve to prepare or execute a contract.

6. SSL ENCRYPTION
Our website uses SSL encryption for the transmission of confidential or personal data. This encryption is used, for example, for payment transactions and for inquiries to us via this website. To ensure that this encryption is actually active, this must be monitored by you. The status of the encryption can be recognized by the browser line, which changes from "http://" to https:// when encryption is active. If encryption is active, your data cannot be read by third parties. If encryption is not active, please contact us in confidence via another contact option.

7. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES
7.1. Links to external websites
This website contains links to external sites. We are responsible for our own content. We have no influence on the contents of external links and are therefore not responsible for them, in particular we do not adopt their contents as our own. If you are directed to an external site, the data protection declaration provided there applies. If you notice any illegal activities or content on this site, you are welcome to notify us. In this case, we will check the content and react accordingly (notice and take down procedure).

7.2. Rented server space
We would like to point out that we use a rented server space from the provider domainfactory GmbH, c/o WeWork, Neuturmstr. 5, 80331 Munich, www.df.eu. When you visit the website, the provider of the server space may automatically receive information. This information is automatically stored in so-called server log files (see § 3), which your browser automatically transmits. Further information about the data can be found in § 3.

8. RIGHTS OF THE DATA SUBJECT
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller pursuant to Section 1:

Right to information
Right to rectification 
Right to restriction of processing
Right to erasure 
Right to information
Right to data portability
Right to object to processing
Right to withdraw consent under data protection law
Right to withdraw consent under data protection law 
Right not to be subject to an automated decision 
Right to lodge a complaint with a supervisory authority

8.1. Right to information
You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request information free of charge from the controller at any time about the personal data stored about you and about the following information:

the purposes for which the personal data are processed;
the categories of personal data that are processed;
the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
the existence of a right of appeal to a supervisory authority;
all available information about the origin of the data if the personal data is not collected from the data subject;
the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

8.2. Right to rectification
You have the right to obtain from the controller without undue delay the rectification and/or completion of inaccurate or incomplete personal data concerning you.

8.3. Right to restriction of processing
Under the following conditions, you may request the controller to immediately restrict the processing of your personal data:

if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

8.4. Right to erasure
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay where one of the following grounds applies:

The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
The personal data concerning you has been processed unlawfully.
The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
The right to erasure does not exist if the processing is necessary

to exercise the right to freedom of expression and information;
for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
for the assertion, exercise or defense of legal claims.

8.5. Right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification/erasure/restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right vis-à-vis the controller to be informed about these recipients.

8.6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
the processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. To assert the right to data portability, the data subject can contact the controller at any time.

8.7. Right of objection
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.
To exercise the right to object, the data subject may contact the controller directly.

8.8. Right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You can contact the controller for this purpose.

8.9. Right to automated decision-making in individual cases, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

is necessary for the conclusion or performance of a contract between you and the controller,
is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
In the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
If the data subject wishes to assert rights relating to automated decisions, they can contact the controller at any time.

8.10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR. The authority responsible for us is
The State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia
Postfach 200444
40102 Düsseldorf
Tel.: 0211/ 384240
www.ldi.nrw.de

9. CHANGES TO THE PRIVACY POLICY
We reserve the right to change our privacy practices and this policy to reflect changes in relevant laws or regulations or to better meet your needs. Possible changes to our data protection practices will be announced here accordingly. Please note the current version date of the privacy policy.

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